If you have a company and you are looking for an improvement and efficiency in your results, we bring you an option that fits your needs perfectly: create a process standardization strategy. Do you know its benefits? Do you know how to implement it in your business? Read on to find out!
Why apply a process standardization strategy in your company?
Before we convince you to create a new strategy, we want you to know what process standardization means. In a nutshell, we are talking about organizing the different departments, activities, approaches and procedures that occur internally in an organization.
So, basically the main reasons why you should implement a process standardization strategy are related to the savings in work time and economic resources to be used.
By agreeing on clear and precise regulations, the entire work team will know how to deal with day-to-day business in the company and will be prepared to anticipate problems and act in the event of a crisis.
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Steps for creating a process standardization strategy
Now, are you ready to start standardizing processes? We explain 6 key steps to follow to achieve it:
1. Study your internal processes
The first thing you should do to standardize your processes is to evaluate their current operation. Where do you find the flaws? What aspects would you like to improve? Only in this way will you be able to create a guide that will allow you to establish guidelines for action internally in your company.
2. Define the objectives
A fundamental aspect for your standardization strategy to be successful is to think clearly about the reasons that motivate you to implement a change.
In this sense, you have to define the objectives you want to achieve, which can be as basic as saving time in production, minimizing errors, or reducing costs and staying alert to any market trend.
3. Make a mapping of activities
As its name suggests, activity mapping refers to defining the starting and end points of those activities that are performed within the company. For this you can perform the process in 3 phases:
First: know the current status of each process, the actions and the time they involve
Second: redesign the process and look for a proposal that will bring you in the future.
Third, leverage technology and identify how it can assist in the automation and management of processes.
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4. Involve your work team
To successfully standardize new processes and work methods, make sure that you promote participation and that your team shares diverse points of view and understands each other.
A favorable work environment is managed by the employees themselves, so for each small task to be successful it is important that you are clear on the different responsibilities and establish a suitable work method that allows you to achieve each of your objectives.
5. Communicate your company’s new regulations and processes.
Now that you have listened to the needs and opinions of your team, take care of creating the business rules, existing constraints and guidelines that will allow you to regulate the proper functioning of your business process standardization strategy.
By defining these aspects and communicating them in each department you will be able to mitigate possible failures and unify existing activities.
In addition, as a manager or business manager, it will be your responsibility to ensure training based on a structured work model that allows you to promote order and facilitate the relationship with your customers.
6. Document and review your processes
Recording the steps involved in a task is recommended to be able to identify or correct failures, as well as to help improve the quality of the processes and to act as a kind of roadmap to guide the business processes.
Thus, it is important to periodically review the mapping of activities and be alert to possible changes that, in some way, may be required in the market in which you operate.
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Benefits of a process standardization strategy
By applying your standardization strategy, your company will be able to notice different changes in its work environment, and with it a series of benefits. The following are the main ones:
Cost reduction, as you will avoid misuse of resources
Increased productivity in the teams, the proper definition of processes helps to perform tasks in the most efficient way.
Timely identification of errors with the previously established guidelines and the use of software, helping to address and correct any problems in a timely manner.
By automating processes, you can have better control over performance
The definition of priorities will no longer be a problem, for which there are guidelines that employees in each department follow.
We know that being in charge of a company is quite challenging, so in TAS Consulting we advise you to make the best decisions in your business and you can achieve each of your goals in record time. If you are thinking of starting a new strategy, do not hesitate to contact us and click here!