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What is an invoicing software and what advantages does it offer for your business?

Both invoicing and accounting tasks can be easier thanks to an invoicing software no matter if you have an SME or you are self-employed. Do you want to know how this is possible? Then this article is for you, because we will talk about how to improve the productivity of your business with invoicing software, join us!

What is billing software?

We can understand as invoicing software the software tool that will allow you to easily and quickly manage all your invoices. Whether they are those you issue to your customers or those you receive from your suppliers. With the help of this tool, then, you will be able to centralize all the information related to the payments and collections of your business.

Although its basic function is the creation and sending of invoices, it is very common for online invoicing software to include additional functions. For example, the customization of templates, creation of estimates and delivery notes, generation of reports, bank reconciliation, collection and payment management, among many other functions.

That said, you will usually find an invoicing and accounting software that will allow you to digitize the entire invoicing process and beyond. Once you acquire one, you can gradually integrate it into the company’s accounting to keep control over your accounts, customer management, as well as collections and payments made or pending.

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6 features that a good online accounting software should have 

Despite the great variety that exists in terms of invoice software, most of them share certain basic characteristics that will always be present and that identify them as such. Below, we list 6 fundamental characteristics that all good invoicing software must have:

If you are looking for a software that fulfills all these features, in Gestion Direct we have an online invoicing software that has these complements and more. This is a complete program that will allow you to have all the control of your business in real time and from anywhere.

6 advantages of using online invoicing software 

Being self-employed makes you responsible for your own work, so you must take care of administrative tasks such as invoicing and recording expenses. Therefore, an online invoicing software becomes your best ally, as it offers solutions that streamline these tasks.

Some of these advantages you can get with online invoicing software are: 

1. Improved data accuracy

Some software has built-in functions that make it easier to get billing data from your customers. As a result, you will not only save time, but also reduce the risk of human error in data entry.

2. Simplify payment and invoice tracking

Imagine keeping better track of your invoices thanks to an invoice software, you can set up automatic reminders to inform you when your customers owe you an invoice or you need to send an outstanding invoice.

3. Eliminates duplicate data entry

When you integrate your invoice management software, your customers’ orders will be processed automatically and in real time, avoiding data duplication and other errors common in traditional invoicing.

4. Optimize resources

Invoice software allows you to analyze product sales by providing information on each of the operations carried out. They also allow you to optimize resources, which in the long run will increase your profit margins.

5. Accessibility from anywhere

As a freelancer, you are likely to work from different locations, so it is important to be able to access invoices and billing data at all times from any location.

6. Automatic application of taxes 

The software will take care of applying the taxes corresponding to the type of invoice you are making for your customers.

7. Better customer service

With billing software integration, you can be sure that all the information you receive is current. As a result, your sales staff will always have the necessary tools and data available to help them improve the customer experience.

As you can see, the use of a management program not only means more organization, but also more sales. Remember, satisfied customers are customers who will always come back to you.

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What does Gestion Direct’s electronic invoicing software offer you?

With our electronic invoicing software, you can send all your invoices to public and private networks for free. In addition, you can import them from your ERP billing system without any problems, since we connect directly with FACeB2B, Peppol and all the PGE channels of the public administrations.

Also, we give you the option to download invoices in different formats such as PDF or XML. This will make it easier to manage your invoices with your customers and suppliers, since you will be able to take them wherever you want, in the format that suits you best.

You will also have the opportunity to automate the receipt of invoices, making it possible to receive invoices from suppliers in different formats and through different channels. Everything is integrated into the program, thus saving management time and avoiding any errors.

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To learn more about this program and how you can get it, I invite you to contact us through our email tasconsultoria@tas-sl.es. Through it, you can contact our professionals who will give you the information and guidance to start making use of your billing software. Do not wait any longer and contact us. 

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